Author’s FAQ

How do I apply for a table at Buckeye Book Fair?

Author’s are awarded tables by invitation. Our review committee accepts submissions January 1st through August 1st for the annual Fall Book Fair.

Click here for the details of book submissions to the Buckeye Authors’ Book Fair Committee.

Who sells the books?

The Buckeye Book Fair purchases books directly from the authors’ publisher(s) and sells these books to the general public and libraries at our event through our streamlined checkout. Books are ordered in October and will be set up at the authors’ tables when they arrive.

Are booths available for vendors to rent?

The Buckeye Book Fair does not have tables or booths available for private vendors.

Can I sell my own copies at my table?

All books are sold from the check-out center. If you have copies of a title that is out-of-print and would like to sell it at the book fair, it should be listed on your registration form with your name on the publisher line. The Buckeye Book Fair purchases at 40% off the cover price from authors. Authors providing their own titles will need to ship or deliver books before October 30. The book fair is a fund-raiser for our organization’s non-profit literacy programs.

Our inventory manager (located in the bookstack area of the event center) will give you a receipt for any books you bring in and for any books that are taken home at the end of the day. Authors that have provided their own books will be paid within 30 days of the book fair.

Due to the complicated logistics of the event, please do NOT plan to bring books on fair day, except for your backup supply, or by arrangement with the volunteer operations manager.

How many of my books do you order?

Buckeye Book Fair typically purchase books by case quantity. Depending on the type and cost of your book, we will order around 25 to 50 copies of each title. However, publishers will not accept large quantities of returns, so we will try to order very close to the number of books we think will sell.

Authors are strongly encouraged to bring a backup supply of books due to the unpredictability of sales. If needed, the Buckeye Book Fair will purchase the books from you at the standard retail discount of 40% or will mail replacement copies to you following the event.

Can I sell non-book items?

The Buckeye Book Fair will also consider including non-book items (such as art prints, CDs, or gift items) to be provided by the author. Please contact the executive director to discuss arrangements prior to September 1.

Are there speaking opportunities?

Authors must indicate their interest in speaking opportunities on their author registration form.

Book fair speakers present on the topics of their books and will be selected in September. Buckeye Book Fair also partners with schools and libraries to host author programs throughout the year.

What do the Book Fair logistics look like?

The Buckeye Book Fair is held from 9:30 AM to 4:00 PM in Greystone Event Center in Wooster, Ohio. Please click here to visit the “Getting Here” page. It will help you find your way to the book fair.

Authors are asked to arrive anytime between 7-8 AM. Breakfast, lunch, snacks, and refreshments are provided, including vegetarian, vegan, and gluten-free options, for authors and their guest.

Authors should park next to the auditorium in the large free-parking lot and enter on the south side of the building through the door marked Author Entrance. Authors will be met at the door and given instructions.

What size table is provided?

Each author will be seated at an 8′ x 3′ banquet table.

Because of this arrangement, Buckeye Book Fair reserves the right to limited the number of book titles we order for the special day. There will be a seating plan which authors can find in the centerfold of our printed brochure (authors will receive copies in October). Seating is randomly assigned and not all tables can connect to a power outlet. Please notify the director before September 15th if you need to request a power outlet (for your laptop) or would like to display a large banner or backdrop behind your table.

Tables will be provided with a tablecloth, a supply of your books, and a sign with your book price list. You may bring easels or a free-standing display with you, but they should not exceed three feet in depth due to the closeness of the space. We have a supply of hooks that can be used to display materials on the wall behind your table.

How do I request a special seating arrangement?

If you would like to be seated next to an author friend that is already listed on the Buckeye Book Fair’s Meet the Authors web page, or need access to an outlet, please let the director know by September 1.

What should I bring?

Authors are encouraged to bring tabletop displays or visual aids (see photo below), handouts and/or projects for kids, your favorite autographing pens, and a backup supply of books (if convenient to do so). Your books will be ordered directly from the publisher and will be set up at your table when you arrive.

What should I wear?

Business casual is appropriate for both the Buckeye Book Fair and the Friday evening author reception.

Where should I stay?

With many Buckeye Book Fair authors living in nearby parts of Ohio, the book fair asks the publisher or author to cover transportation and lodging costs.

A complete list of area accommodations is available on the Wayne County Visitors Bureau website. The following accommodations are recommended and are within 10 minutes of driving to Fisher Auditorium.

  • Holiday Inn Express & Suites Wooster, an IHG Hotel (Located across the parking lot of Greystone Event Center: (330) 601-1221
  • Comfort Suites: 330-439-0190
  • Best Western – downtown Wooster: 330-264-7750
  • Econo Lodge: 330-264-8883
  • Rodeway Inn: 330-262-5008
  • Black Squirrel Inn B&B: 330-262-3803
  • Market Street Inn B&B: 330-262-4085
  • Gasche House B&B (10% discount for BBF authors): (646) 980-9060

Publicity Information

We would love to partner with you to increase publicity about Buckeye Book Fair. Here are the ways we can amplify the news.


Using the following hashtags leading up to our event and for the throwback messages about Buckeye Book Fair will electronically link our messages together. Please copy these and paste them in your posts! #BuckeyeBookFair2021, #AdultsDeserveBookFairs, #BookSniffers #WoosterAllDayAuthors

Here are the social media links for you to follow, like, and share:

Our promotional brochure will be printed and distributed in October. Please let us know if you are willing to distribute BBF promotional brochures and posters to areas of interest in your hometown.

Event details

2021 Buckeye Book Fair

Join us for the state’s first-rate book show! Ohio authors and illustrators will be signing their new books for readers of all ages. The Buckeye Book Fair is held at Greystone Event Center in Wooster, Ohio. Complete details are online at

The Fair is Saturday, November 6th, 2021 from 9:30 AM to 4:00 PM (Special shopping time for immunocompromised guests will be held 8:30-9:30 AM).

Author Reception

There will be an author reception the evening before the Buckeye Book Fair held at Greystone Event Center from 5:30 to 8:00 PM. The author reception is an opportunity for authors to mingle with each other and the book fair’s organizers and to see their tables. Parking and entrance instructions are the same as for the book fair.